How quickly can I set up an AI receptionist for my PR firm?

Most PR firms can have an AI receptionist up and running within a single business day, and in many cases the setup takes just a few hours. The core process involves creating your account, entering your business information, and configuring how you want calls handled — things like your hours, how to greet callers, which staff members handle which types of inquiries, and what the AI should do when someone needs to be transferred or leave a message. If you have that information ready to go, there's no reason setup should drag on.

The part that takes the most thought isn't technical — it's deciding how you want your phone presence to sound. For a PR firm specifically, tone matters. You'll want to think about whether callers are typically journalists, potential clients, or existing clients, and how those conversations should be routed differently. Most AI receptionist platforms let you customize scripts and call flows, so spending 30 to 60 minutes thinking through those scenarios before you start will make the configuration go much faster and produce a better result from day one.

One honest caveat: the first week is a testing period. You may find that callers ask questions the AI wasn't prepared for, or that certain routing rules need tweaking. That's normal and expected. Plan to review call logs in the first few days and make small adjustments. It's a lighter lift than it sounds, but skipping that step means leaving performance on the table. Within a week or two, most businesses find the system is handling calls reliably without much ongoing attention.

For businesses ready to stop missing calls, My AI Front Desk offers 24/7 AI receptionist coverage starting at $65/month. Learn more at myaifrontdesk.com.